Introduction

We are committed to protecting your privacy and ensuring that your personal and business data is handled securely and responsibly. This Privacy Policy explains how we collect, use, disclose, and protect the information you provide to us.

What Information We Collect

We may collect the following types of information:

Personal Information:

• Full name
• Email address
• Phone number
• Billing address
• Business name and registration details

Billing Information:

• Company financial records
• Tax IDs and registration numbers
• Accounting and bookkeeping files
• Banking/payment details (as needed for services)

Technical & Usage Data:

• IP address
• Browser type and version
• Device identifiers
• Pages viewed and time spent on our website

How We Collect Information

We collect data through:

Website forms (e.g., contact, inquiry, newsletter signup) Client onboarding processes Service agreements and communication Use of cookies and analytics tools (e.g., Google Analytics) Third-party accounting or financial platforms integrated with our services
• Provide accurate, complete, and updated information
• Not misuse the website (e.g., hacking, spreading malware)
• Maintain the confidentiality of your login credentials
• Be solely responsible for any activity under your account

Legal Basis for Processing (GDPR)

If you are located in the European Union, we process your personal data under the following legal bases:

• Performance of a contract (e.g., service agreement)
• Legal obligation (e.g., tax and compliance reporting)
• Legitimate interest (e.g., service improvement)
• Consent (e.g., marketing emails)

How We Share Your Information

We may share your data only when necessary and only with:

• Trusted third-party service providers (e.g., cloud accounting software, email platforms)
• Regulatory bodies or government authorities (if legally required)
• Our accountants, tax advisors, or legal representatives

We do not sell, rent, or trade your personal data.

Data Storage & Security

We implement technical and organizational measures to protect your information:

• Encrypted data transmission (SSL)
• Secure cloud storage providers (e.g., AWS, Google Cloud, Xero)
• Access controls and regular security audits
• Backup systems and disaster recovery protocols

Your Rights

Depending on your location, you have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate information
• Request deletion of your data (where legally
applicable)
• Withdraw consent at any time
• Object to processing or request data portability

To exercise any of these rights, email us at [email protected].

Cookies Policy

Our website uses cookies to improve your experience. Cookies help us analyze site traffic, remember preferences, and enhance security. You can control cookie usage in your browser settings. By using our site, you consent to our cookie usage as described.

International Data Transfer

If you are located outside the country where our servers are hosted, your data may be transferred and processed across borders. We ensure such transfers are secured and legally compliant (e.g., through standard contractual clauses where required).

Third Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites. We encourage you to read their policies before submitting any data.

Changes To This Policy

We may update this Privacy Policy occasionally to reflect changes in our practices or legal obligations. Updates will be posted on this page with a revised “Effective Date.”

Contact Information

For any questions about these Terms, please contact:

• Email: [email protected]
• Phone: +1(808) 360-9282
• Website: www.exrox.com